Imagine you have just sent your available times. I am excited to learn more about the opportunities at [Company]. Though I'd go with your first choice: "Thanks for taking the time to meet with me". I look forward to seeing/meeting you. Should you need any further information, please do not hesitate to contact me. You may need to explain this to your client, unless they have done business with your region extensively. Please let me know your availability and i'll book a central London venue. Thursday, 7 am New York (9 pm Tokio) Thursday, 9 pm New York (Friday, 7 am Tokio) If these are inconvenient, please suggest another time. By using email to schedule the meeting, you have a record that not only did you ask to see your manager, but that you let him know … Please let me know if the time and interview location works for you. The response is short, clear and positive. I hope the above is useful to you. See you on Thursday/next week. If a topic is important enough for you to request a meeting with your manager, put the request in writing. Thank you for everything. Kind regards, Philip Chesney (518) 999 – 0000 . While these samples are examples of people who have conflicts- you should feel free to say that you are available all the time if your schedule is completely open. You send an email to someone asking for some of their time. Great! At the end of your email, you write: “Let me know your availability.Thanks!”. Please let me know what times you have available. Please let me know if any of the respective times work for you. Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices. Please confirm if this date and time is suitable / convenient for you. Should I tell the specific time or just date? I am excited to learn more about the opportunities at XYZ Company and look forward to discussing the role in greater detail. Cheers. Please let me know if you have any questions. Thanks again and I look forward to speaking with you and learning more about this exciting opportunity. Given the time difference between our countries, I suggest these possible times. You get an email back from them the next day with a reply that sounds something like this: The other suggestions are, … Sincerely, Jaime Jones Phone: (555) 555-1234. 1 The Guardian. However I am available between 9 a.m. and 3 p.m. during those days- and I would also be available on weekends because my husband will be off work to look after him during that time. Any feedback you can give me on this would be greatly/highly/much appreciated. If you don’t know the person, you’ll need to give some background information about yourself or your company. > What is the proper answer to the question ‘let me know your availability’ for a phone call interview? Availability to meet, or availability for a meeting with me. Writing to someone you don’t know. 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